Hospitality and Private Events - Example 1

Summary Overview

A corporate client wants to host 30 guests at a show, with premium hospitality.

The package includes:

Hire of the Ellis Room with an exclusive tour
30 great production tickets and a programme each
Up to 2 glasses Laurent-Perrier champagne per person
A full set canapé menu with service
A selection of nibbles for the room
Up to 2 glasses premium wine per person
A selection of soft drinks
All the Event Management taken care of for them

This package was less than £180 all-in per guest (ex. VAT).

The brief

Ms Example wants to bring 30 of her corporate clients to a show.

She likes the Ellis Room, and wants to make it feel special with premium hospitality options.

She wants to come to It’s a Wonderful Life in the next few weeks, but isn’t sure which weekday performance.

She fills out the enquiry form, and we take care of the rest.

The Proposal

The next day, her dedicated Event Manager gets in touch with a proposal.
The Ellis Room is available at several performances.

Her Event Manager recommends the following flow for the evening, which Ms Example loves:

Time	Activity
5.50pm	Guests can collect tickets from the Invited Guests Collection Point. Coats and bags left safely in the Ellis Room.
6pm	Guests go on an exclusive tour of the historic London Coliseum.
6.30pm	Champagne and canapés are served in the Ellis Room.
7.30pm	Guests take their seats for the show – Curtain Up!
Interval	Guests enjoy premium wines and more canapés in the Ellis Room.
10pm	Curtain Down, guests grab their belongings from the Ellis Room and we wish everyone a safe journey home.

The Next Steps

Ms Example confirms her preferred date and her Event Manager books in everything – the room hire, the tickets, the programmes and hospitality.
Ms Example requests a TV in the room to she can play a short video during the reception.
Her Event Manager sorts that out at no cost.

Ms Example pays a deposit by credit/debit card or BACs transfer.

A few days before her event, she shares the guestlist with her Event Manager.

On the night

Ms Example arrives 10 minutes before the guests.

Her Event Manager is at her dedicated ticketing desk, with everything needed.
She notices the signage for the event includes her corporate logo, which is a nice touch.
The TV is set up in the Ellis Room and all she needs to do is plug her laptop in.

Ms Example can now enjoy the hospitality in the Ellis Room instead of sorting ticketing and tech.
Her Event Manager welcomes the guests, provides ticketing and gets them ready for the tour.

After the fascinating tour, the guests enjoy a generous pour of Laurent-Perrier Champagne and tray-service canapés, asking their tour guide any further questions.

Ms Example forgot to ask for nibbles for the room – her Event Manager fixes that in just a few minutes.

Ten minutes before the show starts, her Event Manager tops up everyone’s glasses and shows them to their seats.

After a spellbounding Act I, the guests retire to the Ellis Room and enjoy a great selection of premium wines and a rather tasty dessert bite.

Act II is even more wow than Act I.
Guests swing by the Ellis Room at the end to collect their coats and bags, and we wish them all a safe journey home.

After the night-of

A few days later Ms Example’s Event Manager gets in touch with her invoice.

This includes any extras Ms Example might request on the night itself.

Ms Example pays by debit/credit card or BACs, and starts looking at what’s coming up next on the London Coliseum stage!

What would that cost me?

To give you an idea of the costs, here’s an example quote for that event.

It includes:

Hire of the Ellis Room with exclusive tour
30 great production tickets and a programme each
Up to 2 glasses Laurent-Perrier champagne per person
A full set canapé menu with service
A selection of nibbles for the room
Up to 2 glasses premium wine per person
A selection of soft drinks
All the Event Management taken care of for her

All in all, Ms Example paid less than £180 all-in per guest (ex. VAT).

Now it's your turn!

If you want to host something similar, or something completely different, get in touch today.

Send an enquiry